Council institutionalizes paperless sessions

BAGUIO CITY – The City Council has institutionalized the conduct of paperless sessions

The Body approved Ordinance No. 112 series of 2018 authored by all the aldermen after conducting rest runs that proved considerable savings for the City Council department.

In the Ordinance which was signed by Mayor Mauricio Domogan last week, the aldermen said the test runs done in previous meetings proved that by going paperless, the office saved 336 reams of paper in one year which was normally used for photocopying the agenda, minutes of meetings, endorsements and supporting documents.

This translates to monetary savings of P65,280 excluding the costs of toners for printers and photocopiers.

According to the councilors, paperless sessions make the office client-friendly because of the reduction in the expenses of clients who transact business with the office.

"They are no longer required to submit 16 copies of each page of the documents for all the Sangguniang Panlungsod members," they noted.

Paperless sessions also make the City Council adhere to the tenets of an environment-friendly office.

Being paperless, thus, no hard-copy or no printed-version on paper of agenda, minutes, indorsements, and various supporting documents will be used during the sessions.

The body said many local government units in the Philippines such as Agusan del Sur, Butuan City, Dagupan City, Talisay City, Trece Martires, Cavite, Pagbilao, Quezon, Laoag City, Iloilo City, Quezon City, Manila, Butuan City and Makati City have also gone paperless in the conduct of their sessions and attested on the benefits of having done so. – Aileen P. Refuerzo

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