BAGUIO CITY – The city council is considering the amendments on the approved the terms of reference (TOR) for the streetlight replacement and management venture using the Light Emitting Diode (LED) technology.

The body in December last year approved Resolution No. 446 series of 2011 providing the TOR for the streetlight management deal with a qualified company but a refinement was sought by the Special Bids and Awards Committee formed by the mayor to jumpstart the bidding procedures.

The city at present incurs P42.32 million electric bill per year for a total of 8,200 lighting fixtures lighting streets, alleys, parks, overpasses and flyovers plus P24.08 million for the lighting of government offices and schools.

Under the venture, the city hopes to cut down its power costs through a cost-saving share scheme with a qualified company.

The said firm is expected to undertake replacement at no expense to the city within six months upon signing of the contract and to take charge of the repair and maintenance of all installed LED lighting equipment for a period of 12 years.

The proposed new terms are as follows:

*The Service Provider must strictly adhere with the technical specifications as indicated in the Purchase Request and lay-out;

*a. One hundred percent of the LED lights, excluding the fixtures to be supplied, must be assembled or manufactured in the Philippines. This is in line with the Filipino-first policy of the State...

b. The Supplier/Service provider shall submit a certification that the assembler or manufacturer of all the LED lights excluding the fixtures to be supplied, must be ISO 9001:2008 certified for 'Design and Manufacturing of Electronic transformers, Electronic Ballasts, LED Lighting Applications and General Lighting Systems;'

c. The Service Provider shall submit a certification that the assembler or manufacturer 100 percent of the LED lights excluding fixtures to be supplied must be currently operating and must have at least 15 years of continuous experience in designing and manufacturing of any electronic equipment or device in the Philippines;

*Random sampling shall be conducted by the service provider to measure the actual wattage consumption and illumination of each type of lighting equipment to be installed. The number of samples to be tested shall be determined by the authorized representatives of the City Engineer's Office and City Buildings and Architecture Office and shall be conducted in their presence. In the case of unmetered streetlights, energy consumption measurement shall be done in the presence of a BENECO representative;

*LED lightings shall have the same luminance of existing lightings to be replaced using daylight LED bulb;

*LED lightings shall have a life of not less than 50,000 burning hours;

*The service provider shall make an actual inventory of the building, street, alley, park, overpass and flyover lights with the corresponding wattages before and after the replacement. For streetlights, post numbers and sticker numbers shall also be recorded;

*The service provider shall have a local office or a local partner to provide after sales services within the stipulated period at no cost to the City Government. Qualified personnel must be available 24 hours a day, seven days a week during the duration of the contract for the maintenance and replacement of any defective LED equipments.

*The service provider shall replace or repair any reported defective or lost LED lighting and fixture within 24 hours from receipt of report. In case of failure (to do such), the cost of electric consumption for every day of delay plus the equivalent savings realized shall be deducted fron the share of the service provider and shall accure to the City Government. (An LED lighting fixture is considered defective if the luminance is lower than 70 percent of its original output);

*The service provider shall provide all maintenance and replacement supplies, materials and equipments;

*The CEO and CBAO shall have the authority and the responsibility to monitor and evaluate the installation and maintenance of LED lightings and fixtures in streets, alleys, flyovers, overpasses and buildings. The City Environment and Parks Management Office (CEPMO) shall be responsible in the monitoring of defective LED lights in parks and to report the same to the CEO;

*To guarantee the faithful performance of the project, the service provider shall deposit with the City Government a cash bond equivalent to five percent of the project cost as submitted by the service provider. The cash bond may be substituted by other forms of a performance security provided under section 39 of RA 9184;

*The service provider shall be compensated for the performance of this project based on an agreed shaving sharing scheme where savings shall mean the positive difference of the base consumption and the current consumption. To guarantee funds for this purpose, the City Government and the School Board shall include in their annual budget an amount sufficient to pay its electric bills and share of the service provider for the duration of the agreement. In the event where actual consumption (before and after change) has not yet been determined even after 100 percent of lighting fixtures have already been replaced with LED fixtures, savings shall mean the difference of the total actual monthly electric bills after change and P5.53 million which is the average monthly consumption for the period June 2011 to May 2012;

*The service provider shall turn over to the City Government through the City General Services Office all replaced lighting fixtures and bulbs for proper inventory and disposition; and

*After the expiration of the agreement, the City Government has the options to renew the contract.

The bids committee is chaired by city administrator Carlos Canilao and city budget officer Leticia Clemente. – A Refuerzo